Data Protection Declaration
Data Protection Declaration of the Austrian Research Association
The protection of your personal data is of highest priority to the Austrian Research Association. For this reason, we would like to inform you of the personal data we collect during your visit to our website and about the intended purposes.
We only collect and process personal data to the extent permitted by law. This is the case, for example, if you have given the Austrian Research Association your consent to process your data for certain purposes. Nevertheless, the processing of your personal data may also be necessary to fulfil a contractual or legal obligation. It may also be based on the legitimate interests of the Austrian Research Association or the public interest. We process your data, for example, when you register for events of the Austrian Research Association, apply for funding or contact us in any other way.
Data controller
The controller (organisation responsible) for the collection, processing and use of your personal data within the meaning of the EU General Data Protection Regulation is the Austrian Research Association. You may contact the controller as follows:
Berggasse 25/21, A-1090 Vienna
0043 (0)1 3195770
oefg@oefg.at or datenschutz@oefg.at
Visiting our website
The Austrian Research Association is responsible for the content of the website as both its media owner and publisher. When you visit our website, we will collect the following data:
- Any information you provide when completing the registration form for enquiries or events.
This data is processed for the following purposes:
- to respond to your enquiries
- to process your registration for and participation in events of the Austrian Research Association
By entering your personal data on our website, you give us your consent (in accordance with Art. 6 (1)a GDPR) to electronically process your data for the specified purpose. This data will be saved securely and not passed on to third parties. This does not apply to the disclosure of your data to the public authorities, if the Austrian Research Association is legally obliged to do so. We process your data exclusively on the basis of legal provisions for the purpose of organising, monitoring and evaluating our events.
Your personal data is transmitted securely by means of encryption. We use the SSL (Secure Socket Layer) coding system for transmitting personal data. Our websites and other systems are protected by technical and organisational measures against loss, destruction, access, modification or dissemination of your data by unauthorised parties.
The storage duration of your personal data corresponds to the respective legal retention period or as required by the funding organisations.
Cookies
Our website uses so-called cookies. A cookie is a file that may be saved on your end device when you visit a website. Cookies do not cause any damage. We use cookies to make our website more user-friendly. Some cookies may remain on your end device until you delete them. They enable us to recognise your browser on your next visit. You may set up your browser to inform you about the setting of cookies, enabling you to allow this in individual cases. If you deactivate cookies, the functionality of our website may be limited.
Your participation in our events
As a participant in events of the Austrian Research Association, your personal data will be saved if necessary for registration or participation in our events. We would also like to inform you that photographs, audio and/or video recordings may be made during our events. These recordings may be used in various media (print, TV, online) as well as in publications (print, online) of the Austrian Research Association.
The storage duration of your personal data corresponds to the respective legal retention period or as required by the funding organisations.
Your application for funding
We will gather the following information as part of your application for funding programmes of the Austrian Research Association:
- Any information you need to enclose together with your application in order to be considered for funding. This also includes your personal data required for processing the application, which we process with your consent (in accordance with Art. 6 (1)a GDPR).
This data is processed for the following purposes:
- to process your application
- to document the allocation of funding for the funding organisations
By submitting your personal data when you apply for funding, you give us your consent (in accordance with Art. 6 (1)a GDPR) to electronically process your data for the specified purpose. This data will be saved securely and not passed on to third parties. This does not apply to the disclosure of your data to the public authorities, if the Austrian Research Association is legally obliged to do so.
The storage duration of your personal data corresponds to the respective legal retention period or as required by the funding organisations.
Storage period
The storage duration of your personal data corresponds to the respective legal retention period or as required by the funding organisations. Your data will only be stored for as long as is necessary or legally permitted or required in connection with the respective data processing.
About your rights
In accordance with the legal provisions for data protection, you have the following rights at any time:
- confirmation as to whether or not your personal data is being processed, and, where that is the case,
- rectification of inaccurate data and/or completion of incomplete data,
- erasure of your personal data; there may also be reasons that prevent the requested immediate erasure (e.g., compliance with a legal obligation, for the performance of a task carried out in the public interest, for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, or for the establishment, exercise or defence of legal claims),
- restriction of the processing of your personal data,
- provision of personal data you provided to us in a structured, commonly used and machine-readable format (right to data portability),
- object to the processing of your personal data on grounds relating to your particular situation. You may object where your personal data is processed for legitimate interests pursued by the Austrian Research Association or by a third party or for the performance of a task carried out in the public interest or for scientific or historical research purposes or statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
- If the processing of your personal data is based on your consent, you may revoke your consent in writing at any time. The legal nature of the data processing up to the point of revocation remains unaffected.
If you wish to exercise one of these rights as mentioned above, please contact the controller using the provided contact details. In the course of this process, we may request additional information from you to confirm your identity (e.g., official photo ID). This request is solely for your protection to ensure that third parties do not obtain unauthorised access to your data.
The Austrian Research Association will respond to your requests as quickly as possible and in accordance with the applicable legal provisions and deadlines.
You may revoke your consent at any time. If you do so, we will no longer process your data for the purposes mentioned above from that point onwards. If you wish to withdraw your consent, please contact oefg@oefg.at or datenschutz@oefg.at.
Complaints
In accordance with Art. 77 GDPR, you may lodge a complaint with the Austrian Data Protection Authority at Wickenburggasse 8, A-1080 Vienna.
Changes to the Data Protection Declaration
The Austrian Research Association reserves the right to make changes or additions to this Data Protection Declaration at any time. You will be informed of any such changes or additions here.